Ancillary Events

XVIII International Workshop on Chronic Lymphocytic Leukemia (iwCLL) Ancillary Events Application

Hold and schedule a variety of meetings and events inside or outside the conference space. All ancillary events must receive iwCLL committee approval. This applies to functions of any size or nature, and in any location.

Ancillary events occurring between Thursday, 19 September 2019 and Monday, 23 September 2019 require approval by the iwCLL organizing committee.

Examples include (but are not limited to):

  • Advisory Board Meetings
  • Focus Groups
  • Webcasts
  • Videotaping
  • KOL Interviews
  • Hospitality Suites
  • Hospitality Desks
  • Internal Corporate Business Meetings
  • Investigator Meetings
  • Investor Meetings
  • Offices
  • Social Events

Content and Guidelines for iwCLL Function Space

Ancillary activities should not compete with the iwCLL 2019 agenda or Independent Satellite Symposia. Venues and agendas should be conducive to a scientific interchange. iwCLL 2019 will release and assign space at the Edinburgh International Conference Centre (EICC) or the conference headquarters hotel, the Sheraton Grand Hotel, Edinburgh. At that point, the requesting organization will work directly with the EICC or the headquarters hotel to plan the event. For events held outside of the iwCLL 2019 conference or hotel space, iwCLL will determine whether the proposed activity meets the guidelines.

Blackout Times

Organizations may not hold any functions other than approved ancillary events during the defined blackout times unless approved by iwCLL. Failure to have approval to hold any event in these established time frames may result in exclusion from all iwCLL 2019 events (current and future). Blackout times do not apply for exhibitor staff meetings; however, an application must be submitted for approval. Blackout times are as follows:

Thursday, 19, September 2019
No Blackout Times

Friday, 20 September 2019
17:00 – 20:00

Saturday, 21 September 2019
07:00 – 20:00

Sunday, 22 September 2019
07:00 – 19:00

Monday, 23 September 2019
07:00 – 17:00

iwCLL 2019 limits the number of events taking place at any given time. Application approval and fee payment must be received prior to space assignment. All requests must be submitted, and payments received by Wednesday, 21 August 2019. Space is assigned first-come, first-serve and subject to availability

Pharmaceutical companies sponsoring the iwCLL Conference will receive preferential space assignments. Applications to receive preferential space assignments must be received by Friday, 21 June 2019. Requests that come in after the deadline will be managed with the general requests on a first-come, first-serve basis.

Non-EICC or Headquarters Hotel Ancillary Event Request

All ancillary events must receive iwCLL committee authorization. If you are planning on holding an ancillary meeting outside of the hotel you are required to complete the application and receive iwCLL committee approval. Application fees applicable.


In order to be processed, applications for ancillary space must be accompanied with the appropriate non-refundable fees. Fees subject to VAT Tax (20%):

  • $10,000 + VAT TAX (20%) if held at the EICC or headquarters hotel, the Sheraton Grand Hotel, Edinburgh
    • The ancillary event fee includes application fee and room rental. All other expenses, including audiovisual, food and beverage, are the responsibility of the applicant.
  • $1,000 + VAT TAX (20%) application fee if held at a location other than the EICC or headquarters hotel, the Sheraton Grand Hotel, Edinburgh

Ancillary Events Request Application